Brock PIRG job

Summary of Position

The Organizational Development Coordinator is responsible for the overall operations of the organization and should manage these responsibilities in accordance with OPIRG’s Mission, Mandate, and Strategic Plan. Primary responsibilities include training and supporting a volunteer board of directors; financial management, including coordination of bookkeeping, budget setting, and audit; policy development; management of any administrative duties associated with student placements; and the technical administration of OPIRG-Brock’s library and resource centre. Additionally, this position is to coordinate
the continuing development of the organization. This may include strategic and long-term planning and visioning, project evaluation, and operational improvements. Shared duties between staff are delineated by the Board of Directors through the strategic planning process and include programming, Action Group support, volunteer recruitment and orientation, participation in the OPIRG Provincial Network, the hiring, support, and management of contract and grant staff, and the general maintenance of the OPIRG Office and organizational phone/email systems.
Job Duties and Responsibilities
Board of Directors Support
The Organizational Development Coordinator is tasked with assisting the Board of Directors. However, the board still remains responsible for the completion of their duties as outlined in the Collective Agreement, Constitution, and Organizational Policies. Board supports includes:

• ●  Assisting the board in the recruitment of new members;
• ●  Assisting the with local AGM Preparation;
• ●  Orientation, placement, and ongoing training of board;
• ●  Establishing and maintaining systems that support organizational learning and memory
  (e.g. archives, operating manuals, computer systems);
• ●  Coordinate strategic planning and the development of annual goal plans;
• ●  Assist with regular, special and committee meetings of the Board and participate in
  meetings as appropriate and/or required .
  Student Placement Administration
  For the purposes of the Organizational Coordinator’s duties, ‘student placements’ include any paid or academic placements including experience works, HRDC, practicums, and any in-course research and/or projects. Tasks include:

● Management of any administrative duties associated with student placements
Library/Resource Centre Management
The Organizational Coordinator’s duties for the library/resource centre is limited to the technical administration of OPIRG-Brocks library/resource centre, this includes:

• ●  Management/development of any system to track library items;
• ●  Ensuring any new items are added to the BrockU Library Catalogue. 

Financial Administration
The Organizational Development Coordinator is tasked with liaising with the bookkeeper, treasurer, and Board of Directors. The responsibilities of financial oversight and decision making still lie with the board as a whole or if so delegated to the treasury committee. Financial Administration tasks include:

• ●  Assist the bookkeeper with the tracking & reimbursement of staff and volunteer expenses
• ●  Guide the treasury committee through the process of developing the budget that is in
  accordance with the board’s strategic plan for the year
• ●  Assist the bookkeeper and treasurer with the preparation of materials needed for the audit
• ●  Ensure an audit takes place at each year end and make it available to our membership
  Action Groups
  Staff equally share the responsibility of supporting Action Groups. Through the strategic planning process staff are each assigned which half of action groups they will be the main support for through the year. Tasks include:

• ●  Volunteer recruitment
• ●  Volunteer orientation and placement
• ●  Assistance with goal setting and tracking
• ●  Initial and ongoing training including but not limited to consensus decision making and
  anti-oppression
• ●  Encouraging monthly check-ins between the action group and the board
• ●  Any other supports that were approved by the board (through the initial action group
  application, or further requests).
  Programming and Projects
  Staff equally share the responsibility of programming and projects. For the purposes of staff duties, programming includes smaller one off events for the purposes of training and education. Projects are a staple of the organizational mandate for action, they are are longer term and goal oriented. Areas of focus for programming and projects for each staff are decided by the board at

the beginning of each year in the strategic planning process and should when possible be tied to the work of action groups. Tasks for programming and projects include:

• ●  Volunteer coordination
• ●  Development and implementation of projects
• ●  Planning and hosting of programming
• ●  Keeping a history of programming and projects that will be included in the annual report

OPIRG Provincial
As members of the OPIRG Provincial Network, staff and board are expected to participate as appropriate. Staff are to share the duties associated with the provincial network and seek guidance from the board to their own level of involvement. Tasks may include:

• ●  Attending Provincial staff meetings and participating in the provincial network activities (policy development, joint projects) as appropriate and/or required.
• ●  Assist in the planning and implementation of provincial functions as appropriate
• ●  Participate in CUPE 1281 as necessary and/or needed
• ●  Participate in hirings at other locals when required and/or necessary.
  
  Job Details and Contract
  Hours: 35 hours/week August 1st - April 30th | 30 hours/week May 1 - July 31st Job Classification: Permanent Staff Unionized with CUPE local 1281 Probationary period: 6 months
  Latest start date: January 7th, 2013 (applicants can begin sooner if possible)
  
  How to Apply
  Applicants must provide a resume with 3 references and a cover letter by email to hiring@OPIRGBrock.org. The deadline for submissions is 12:00 p.m., Friday November 23rd, 2012.
  
  OPIRG welcomes the contributions that individuals from marginalized communities bring to our organization, and invites aboriginal people, people of colour, women, gays, lesbians, bisexuals, queer- oriented people, single parents, members of ethnic minorities, immigrants and people with disabilities to apply. We encourage applicants to describe the contributions and experiences they, as individuals who identify with marginalized communities, would bring to the OPIRG organization in their cover letter. All applicants are asked for a brief statement on their views of power and oppression.
  
  For additional information about OPIRG-Brock see www.OPIRGBrock.org